"MARTS Central Annual General Meeting" Minutes

MARTS – Selangor State Annual General Meeting
Location: Restoran Anis Putri 2, Taman Tun Dr. Ismail, Kuala Lumpur
Date: 20th June 2008
Time: 10.00 pm

In attendance:-

9M2DS
9M2CF
9W2ICE
9W2SBS
9W2SSJ
9W2ISH
9W2GL
9W2MAN
9W2ALT
9W2LYZ
9W2CCW
9W2BSR
9W2ZYM
9W2BLY
9W2AXE
9W2XYZ
9W2GU
9W2HCT
9W2MIT
9W2AXN
9W2RYZ

Agenda:-
1. Election for the post of:
a. State Liaison Manager
b. Repeater Manager
c. Secretary
d. Events Manager
e. Education Bureau

2. Any other matters arising.

Activities

- 9W2SBS called the meeting to order. As it was an ‘election’ AGM, 9W2SBS handed the chair to 9W2ICE to conduct the meeting.

- 9W2ICE briefs the members on the activities conducted by 9W2SBS and 9M2CJ over the past year 2007 – 2008. Amongst the activities conducted were two (2) classes for the RAE in 2007 and one to be conducted on 22 June 2008 for the coming RAE. The classes were conducted at Sri Damansara Club Bandar Sri Damansara and there were four (4) students. All of the students in passed the RAE. The second class was conducted at AUSAID premises at Subang Jaya. Three (3) students attended and all three (3) passed.

- 9M2CJ attended to the scheduled maintenance of RKK and RUK and attended to some emergency repairs to RKK. This was carried out by 9M2CJ and his team.

- 9W2SBS attended to matters for the National Council at the SKMM in relation to:-

1. Dialogue with SKMM and radio amateur practitioners;
2. Setting up a radio amateur club at SM Cyberjaya;
3. Updating list of equipment for SKMM;
4. Rationalizing procedures in relation to SKMM and SIRIM.

Election

9W2ICE opened the floor for nominations for the post of State Liaison Manager. Two (2) nominations were received.

a. 9W2SBS – 10 Votes
b. 9W2GL – 3 Votes

9W2ICE opened the floor for nominations for the post of State Repeated Manager. Two (2) nominations were received.

a. 9M2CJ – 10 Votes
b. 9W2SBS – 4 Votes

Upon request from the members that a Secretary’s post be created, 9W2ICE opened the floor for nominations for the post of Secretary. Two (2) nominations were received.

a. 9W2GL – 7 Votes
b. 9W2ISH – 7 Votes

As there was a tie, 9W2SBS suggested that there be an Assistant Secretary to assist the Secretary. The suggestion was unanimously approved by the floor. The floor unanimously agreed that:

a. 9W2GL be elected as Secretary
b. 9W2ISH be elected as Assistant Secretary

Upon request from the members that an Events Manager post be created, 9W2ICE opened the floor for nominations for the post of Events Manager.
Three (3) nominations were made.

9W2AXE was nominated but decline to accept due to work commitment.
9W2ALT & 9W2LYZ were nominated.

At the close of nominations, 9W2ALT agreed to accept the position to the post of Events Manager and to be assisted by 9W2LYZ.

Upon request from the members that an Education Bureau be created, 9W2ICE opened the floor for nominations.
4 names were suggested to man the bureau to be headed by 9M2DS as Bureau Advisor, 9W2OBR, 9W2RYZ and 9W2BSR as members. The floor agreed to the names and they were duly declared members of the Education Bureau.

Upon request from 9W2XYZ and the members that Response/Emergency/Communication Manager post was suggested and 9W2AXE volunteered taking the role as he is also the MARTS RACES National Director.

Results of the elections

State Liaison Manager - 9W2SBS (Aiznin Sairi Sulaiman)
State Repeater Manager - 9M2CJ (Thiam Chee Ming)
Honorary Secretary - 9W2GL (Wan Morlisham Mokhtar)
Hon Assistant Secretary - 9W2ISH (Isharuddin Ibrahim)
Response/Emergency/Communication Manager - 9W2AXE (Azhar Abu Rais Al Noah)
Events Manager - 9W2ALT (Allen Tan Sean Chun)
Assistant Events Manager - 9W2LYZ (Intan Syaliza Mohd Suhaimi)
Education Bureau Advisor - 9M2DS (Abdullah Abd Samad)
Education Bureau Members - 9W2RYZ (Chan Kin Hou), 9W2BSR (Basir Atan), 9W2OBR (Hydir Mohammad)

Matters arising

- 9W2XYZ requested that the new committee look into the issue of funding for the running of activities. He suggested that the committee do up a budget and submit the budget to the National Council for funding. Apart from the allocation from the National Council he advised that some activities be planned that can generate some funds for the Committee.

- In reply 9W2SBS mentions that the upcoming Fox Hunt was planned as an revenue generating event and would bear in mind 9W2XYZ suggestions in planning the activities.

- 9W2AXE proposed that a Repeater Committee (RC) be setup to support the Repeater Manager. 9W2GL did not agree with the proposal as the Repeater Manager should select his own committee. Other members agree on that 9W2GL’s proposal.

- 9W2AXE raised the question about funds that was collected for the repair of the 9M2RKK repeater. 9W2ICE responded that he will talk to the holder of the funds and get the holder to account for the funds.

- 9W2AXE raised the question about the antenna & cables, which was promised by MARTS National Council. 9W2SBS responded by stating that the antenna & cables are still in Perlis and waiting for 9W2ART to bring it down to Kuala Lumpur. The members enquired as to the replacement antenna and cables for RKK, which was promised by the National President 9W2IL.

- 9W2SBS informs the members that as at the last conversation with 9W2ART, the antenna and cable has been purchased but not paid for yet. Further 9W2IL informs that the bank accounts of MARTS are facing some issues as such payments could not be effected.

- 9W2AXE request to bring down the community antenna & cable from Anis Puteri 2 & was agreed by all members


Upcoming Events

9W2SBS informs the members that a Selangor State Fox Hunt Event will be held in Tasik Titiwangsa, Kuala Lumpur on 20th July 2008 with an ARDF antenna workshop on the 19th. All are welcome to participate.


Confirmed as a correct minute of the AGM

……………………………….
Hon. Secretary